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How To Ensure Your Office Security When Trying Out New Janitorial Services

16 April 2015

Felecia Coleman

A janitorial service is the perfect way to keep your business looking pristine without having to devote employee time to its upkeep. But you might worry about the security of your office when you're trying out new janitorial services. There are a few ways that you can ensure that your documents and intellectual property are all secured when you hire a new janitorial company.

Use Separate Keys for File Rooms and Executive Offices

Areas that the janitorial staff do not need to clean should always be locked separately. Sometimes you may need to make a judgment call and clean certain more sensitive areas on your own rather than exposing them to janitorial staff members. This can be true even if you trust the janitorial staff; there are certain regulations, for instance, regarding medical documents and data.

Require Employees to Lock Computers and Servers

You shouldn't only be concerned about the theft of physical items. Intellectual property and confidential information could also be at risk. Make sure employees lock their computers so that passwords need to be entered in before the computers can be used. Servers should be both virtually locked and physically locked away.

Ask the Company About Background Checks

Make sure that the company does their own due diligence. Don't be afraid to ask about their background check process. At minimum, the company should run a criminal background check in addition to calling each cleaning staff member's references. And you should do your own "background check" on the company, too -- check online reviews and call their references to get a better feel for the service.

Create Separate Electronic Pass Codes

Most companies today have electronic pass codes either for their doors or their elevators. The security alarm code for your janitorial staff should always be different from the security code that anyone else uses. This is because the security alarm code usually provides hourly tracking. You will want to know exactly when your janitorial staff are coming in and out. This will also avoid any confusion later on; otherwise it would be impossible to distinguish janitorial staff from your employees.

As long as you ensure that the company you hire is a reputable one, you shouldn't have any significant issues. And even if you do, most janitorial services will be quick to resolve any problems that you have had. If you have any further security concerns, you can consult with the janitorial service directly.

Talk to experts like Ak Pros for more information.

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About Me

How many hours do you spend cleaning your home each week? Do you find it difficult to get to those difficult areas, like the bathrooms, as often as they need to be done? Have you considered hiring a cleaning service to come out and help you get the work done? I had never thought that I would be able to afford to hire a cleaning service, but my mother bought me a year's service for a Christmas gift. After that year, I hired the company on to come out and do just the three bathrooms and my kitchen once each week. To find out how you can schedule cleaning services to suit your personal needs, keep reading.